Administrative Assistant for Human Resources/Auxiliary Services

The employee supports the Human Resources Department and other areas as assigned.  A variety of clerical duties involving interaction with other employees and departments occurs daily.  The employee must understand and abide by confidentiality policies.

Permanent Full-time 12-month position

Requirements

• Associate degree or equivalent and strong related experience in human resources and/or office administration preferred
• Strong computer skills with knowledge of a variety of computer programs
• Strong communication and organization skills
• Ability to troubleshoot problems

Duties and Responsibilities 

• Answer phone calls, distribute mail, copy and maintain files of general records, employee files, documents, correspondence, forms and reports
• Setup and maintain an organized filing system and storage
• Operate a variety of office equipment
• Identifies sources of information needed and compiles a variety of data/reports
• Locate, identifies and disseminates appropriate and accurate information
• Onboard future employees
• Perform other related work as required.

Essential Job Functions

• Communicate in a positive manner, both effectively and efficiently in a variety of technical or professional languages
• Answer incoming phone calls
• Record and deliver information and follow oral and written instructions
• Create purchase orders and maintain department billing records
• Possess and learn knowledge of Human Resource fundamentals
• Process information and forms such as FMLA, Leave of Absence Requests, Shared Leave Requests, Donated Leave, Volunteer applications, etc.
• Update the substitute management system and substitute training modules
• NCID Administrator for the district
• Various weekly uploads to NCDPI as needed
• Process DOT physicals and CDL reimbursements
• Organize and oversee drug screenings
• Update internal calendar with various events
• Maintain the Human Resources website
• Utilize HR sites and software, including word processing, spreadsheet and file maintenance programs
• Update HR manuals and forms
• Remain current on NC Public Schools Benefits and Employment Policy and laws
• Contact schools for emergency situations: ie tornado watches and warnings
• Communicate via phone, text and computer
• Maintain confidentiality at all times

Knowledge, Skills and Abilities

• Ability to remain calm under trying and/or emergency circumstances
• Ability to follow oral and written directions
• Ability to be flexible and adaptable in a variety of situations
• Ability to read and prepare a variety of correspondence, reports, forms, statements, etc. using prescribed formats and correct use of grammar, spelling and punctuation
• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw conclusions
• Knowledge of office practices and procedures
• Ability to type accurately at a moderate rate of speed
• Ability to work independently with little guidance 
• Ability to prioritize, perform multiple tasks and work with frequent interruptions

Physical Requirements

• Be able to move safely in an office environment
• Be able to lift and/or move up to 20 pounds
• Be able to talk and hear ideas by means of spoken word

The preceding job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of an employee in this job.